For independent fitness coaches
Stop managing your coaching business across WhatsApp, spreadsheets, and notes.
Traneos puts your clients, plans, progress, payments and follow-ups in one place — then tells you who needs your attention every morning.
Free for up to 5 clients · 14-day full Pro trial · No credit card required
USD pricing · tax line on invoices · Cancel anytime
Open Traneos each morning. Know exactly who needs you.
This is your Daily Brief. It ranks every client by what’s slipping — money owed, someone gone quiet, a plan about to lapse — and puts the next action beside each one.
Good morning — here’s your brief
Today · 3 to review
- Overdue
$480.00 overdue
Across 2 clients
- CFAt risk
Cole hasn't checked in for 11 days — disengagement risk.
No activity in 11 days
- HPRenewal
Hannah's plan expires in 2 days and attendance is 88% (90d) — strong renewal candidate.
Expires in 2 days · 88% attendance (90d)
Why fitness coaches outgrow WhatsApp and Excel
You know this feeling.
“Who do I follow up with today?”
“Whose plan expires this week?”
“Where are this client's progress photos?”
“Who hasn't paid yet?”
If you’re past 20 clients, you’ve already lost track of one of these.
Traneos answers all four on one screen. See how
Coaches who stopped juggling WhatsApp and spreadsheets
In their own words — coaches running the same kind of business you are.
“Before Traneos, I was checking WhatsApp, Google Sheets and notes every morning just to figure out which clients needed attention. Now I open one dashboard and immediately know what needs to be done.”
Arjun MehtaOnline Fitness Coach, Bengaluru12 active clients “I used to spend hours every week updating workout plans and searching through old messages. Traneos has made the whole process much more organised and saves me around 8 hours every week.”
James WilsonPersonal Trainer, Melbourne32 active clients · Saves ~8 hours/week “I was sending workout and diet plans through WhatsApp, which felt messy and unprofessional. With Traneos, my clients have everything in one place and it feels much more like a proper coaching service.”
Omar HassanOnline Coach, Dubai27 active clients “As my client list grew, WhatsApp and spreadsheets became difficult to manage. Traneos gave me a proper system for running my coaching business and made managing 50+ clients much easier.”
Oliver BennettOnline Fitness Coach, London53 active clients “Keeping track of client progress used to be one of the most frustrating parts of my coaching business. Traneos gives me one place to see plans, progress and client information without digging through old conversations.”
Priya NairFitness Coach, Hyderabad10 active clients · Saves ~3 hours/week
What you do today. What Traneos does instead.
The same jobs, minus the part where you have to hold them all in your head.
Where the business lives
- Today
- WhatsApp, a spreadsheet, and your notes app
- Traneos
- One workspace, one dashboard
Knowing who needs you
- Today
- You remember, or you don't
- Traneos
- The Daily Brief tells you every morning
Finding a client's history
- Today
- Scroll back through months of chat
- Traneos
- One profile — plan, progress, payments, schedule
Sending plans
- Today
- Screenshots and PDFs you rebuild each time
- Traneos
- Workout and diet plans waiting in their own portal
Getting paid
- Today
- You chase it, when you remember
- Traneos
- Tracked, with the reminders sent for you
Invoices with a tax line
- Today
- You write them by hand
- Traneos
- Two clicks, tax line included
Writing your own reminders is free on every plan. From $6.99/mo we write the follow-ups and send them for you, by email and WhatsApp.
Ready to stop juggling it all?
Start free — no card neededBring your book in about twenty minutes.
Your clients are already in a spreadsheet. Getting them out of it shouldn’t cost you a Saturday.
Upload your spreadsheet.
Download the template, paste your columns in, upload it. Names, phones, emails, goals, plans, fees and joined dates — the whole row.
See exactly what will happen.
Every row is checked before anything is written: what will import, what will be skipped, and why. Nothing is saved until you say so.
Commit, and keep your history.
Clients land with their plans and payment records. Do the same again for recurring schedules and for past sessions with attendance, so last year comes with you.
Already have your clients in a spreadsheet? Bring them over free.
Start free — no card neededEvery new account gets 14 days with no client limit — enough to bring the whole book in and watch it work before you pick a plan.
What is Traneos?
Traneos is fitness trainer software — the operating system for your coaching business.
Clients, plans, progress, payments and follow-ups in one place — and a Daily Brief each morning that tells you who needs your attention.
Everything here does one of three jobs.
You are not buying a list of features. You are buying three promises — and every screen below belongs to one of them.
Never lose track of a client.
A morning list that says who is slipping, and the follow-ups that go out without you writing them.
- Daily Brief, ranked by what needs you
- Follow-ups for plan expiry, payments and check-ins
- Plans about to lapse, flagged a week out
- Who still owes you, and how much
- Client risk signals with the reasons behind them
Writing your own reminders is free on every plan. From $6.99/mo we write them and send them for you.
Give every client a professional experience.
Plans they follow, progress they can see, and a login of their own — instead of a thread of forwarded files.
- Workout plans built session by session
- Diet plans with macros and a branded PDF
- Progress photos, body metrics and before/after
- Their own client portal, no app to install
- Check-in forms you write, answered from their phone
Run the business without spreadsheets.
The money, the paperwork and the people — each with a record you can pull up later.
- Payments recorded, chased and exported
- Numbered invoices with your logo and tax line
- A real calendar with attendance
- Liability waivers, signed on their phone and filed with an audit trail
- Trainers you invite — you choose what each one can see
Team and permissions from Pro ($24.99/mo). Everything else here is on every plan.
The detail, screen by screen.
The same three jobs, in the actual product.
Client management
Client management for fitness trainers
One profile that holds everything.
Answer any question about a client without opening four apps. Goals, plan, weight trend, photos, payments, schedule and diet all sit on one page.
- Status, goal type, and free-text goals at a glance
- Per-client tabs for body metrics, progress, schedule, diet, payments
- Delete protection so you never lose a client by accident
Progress that sells
Track client progress with photos and metrics
Show results, not vibes.
Prove the work is working — to the client in front of you, and to the next one deciding whether to hire you. Before/after timelines, body metrics over time, and an AI scan that fills them in from a smart-scale screenshot.
- Multi-photo progress logs grouped by month
- Side-by-side before/after with metrics overlay
- AI scale-screenshot scan (Pro)
Scheduling
Workout scheduling for personal trainers
A real calendar, not a Google Sheet.
Know who you are training today without checking three places. Build recurring schedules, drop in ad-hoc sessions, reorder an exercise plan by dragging it, and mark attendance as you go.
- Day, week, and month views with keyboard shortcuts
- Per-session reschedule, cancel, and restore
- Drag-and-drop exercise plan builder
Diet plans
Build diet plans with macros for clients
Plans clients actually follow.
Create professional diet plans in minutes, instead of starting from scratch every time. Build them meal by meal with macros, auto-fill the nutrition, and hand over a branded PDF — or let the client pull it from their own portal.
- Single active plan per client, with archive history
- AI nutrition estimator (Pro)
- Downloadable PDF with your business logo
Payments
Get paid by your fitness clients
Stop chasing payments.
Know who owes you what, without scrolling back through a chat. Record and track every payment in one tab, send the reminder from the same row, and issue a branded invoice in two clicks — with a tax line built in.
- CSV export, status filters, search, and bulk reminders
- Sequential invoice numbers generated for you (INV-2026-0001)
- Priced in your own currency, tax line on invoices, structured client address
- Clients abroad pay in their own currency — converted into yours at that day's rate
Reminders
WhatsApp reminders for gym trainers
Where your clients actually read.
The follow-up you would have forgotten goes out anyway. Plan expiry, payment due and check-in reminders send themselves on email and WhatsApp, inside your quiet hours, and retry when a message fails.
- Automatic reminders that never double-text the same client
- Turn WhatsApp on for your business, opt in per client
- Nudge a whole filtered group on WhatsApp in one click
- One tap to re-send anything that failed to deliver
Writing your own reminders is free, on every plan. From $6.99/mo we write the follow-ups for you and send them by email and WhatsApp — 100 whatsapp messages a month, unlimited from $14.99/mo.
AI that tells you who to call. Not a chatbot.
It reads your clients’ week and hands you the next action. You decide what gets sent.
Every morning, it tells you who to message.
Your Daily Brief ranks who is slipping — a client gone quiet, a plan about to lapse, a weight plateau, an overdue payment — and puts one tap next to each: message, review, or renew.
It reads the week and drafts the message.
Each client gets a plain-language weekly review with a suggested next action. Ask for a client-facing message and it writes a warm one you can edit — then you send it on WhatsApp yourself.
It flags the check-in that needs a reply.
One tap turns a client's check-in into a short recap, with concerns raised where the answers support it — high stress, pain reported — so the one that matters doesn't get skimmed past.
Nothing sends itself.
Anything the AI writes for a specific client is a draft. It goes out when you press send, in your words, from your number.
The risk score isn't AI.
Client risk levels come from plain rules, and every one shows you its reasons in words. No black box quietly grading your clients.
The Brief and the weekly review are on every plan. Pro ($24.99/mo) and up adds the AI writing — warmer wording, the drafted client message, and the check-in recap. Every new account gets 14 days of full access — no card.
For you. And for your clients.
For you
Run it from your phone.
Mark attendance between sets, log a payment from the gym, send a reminder while it's fresh.
For your clients
They get their own login.
Plan, progress, and payments — readable on any phone. Passwordless email-OTP sign-in. No app to install.
Take Traneos with you.
On iPhone and Android, the Traneos app gives you the same clients, schedules, payments, reminders and Daily Brief, from your phone.
Your clients never need to install anything — their portal opens in any phone browser.
A tool you can actually trust your business to
Built for independent coaches who want a real system — without enterprise software complexity.
No credit card
Not to sign up, and not for the 14-day Pro trial.
Free for 5 clients
Not a trial that expires — the free plan stays free.
Cancel anytime
Change or cancel your plan whenever you want, from Settings.
Export your data
Every client, payment, log and photo, as a file you keep.
Secure payments
Subscriptions run through Razorpay. We never see your card.
Your clients stay yours
Client data is private to your business, and never sold.
Simple pricing. Honest limits.
Start at nothing. Pay when your coaching business outgrows free.
14-day Pro trial. No card. No trial clock until you add your first client.
Start free with up to 5 clients. Add your first client when you’re ready — your 14-day Pro trial starts then.
Switch to annual and get 2 months free.
Free
Try the core.
- Up to 5 clients
- Basic client + progress tracking
- Write your own reminders — in-app
- 14-day Pro trial included
Starter
Solo coach, just starting.
- Up to 15 clients
- Up to 30 open leads
- We chase your clients for you — plan expiry, payments due, check-ins
- 100 WhatsApp messages a month, where your clients actually read them
Basic
Solo coach, growing roster.
- Up to 50 clients
- Unlimited WhatsApp — the same chasing, with no monthly ceiling
- Bulk broadcast: nudge a whole filtered group in one click
- Everything in Starter
Pro
Run a real business.
- Unlimited clients
- You + up to 5 trainers
- Analytics dashboard
- AI body-metrics scan + diet estimator
Studio
Boutique studios with a team.
- Unlimited clients
- You + up to 15 trainers
- Everything in Pro
- Best for boutique studios
When the trial ends nothing is deleted: your account settles onto Free, and for the first 14 days we carry on sending your client reminders for you.
See our refund policy — cancel anytime, no penalty.
Common questions.
Stop forgetting follow-ups.
Start running a real coaching business today.
Free for up to 5 clients · 14-day full Pro trial · No credit card needed
Cancel anytime · Export your data whenever you want